The Zeta Optima fuel & travel card is a digital card designed to help corporates to manage fuel and conveyance expenses program. Corporates can issue fuel & travel cards to disburse various fuel and travel related allowances to employees electronically. These allowances are, for example, fuel recharge, car hire, car maintenance or insurance as well as business travel or transfer cost and daily expenditures on business tour or transfer incurred by the employee as defined in the IT taxation rules. The entire program is flexible and customized to suit your corporate policy. For example in order to issue a prepaid card, HR would need to load currency into the employee’s fuel card for their fuel expenses every month based on the company’s policy. An employee can redeem fuel cards against fuel purchase or car servicing / maintenance and car hire using the Zeta super card to save income tax.
Zeta doesn’t own any tax accounting responsibility on corporate conveyance allowances against fuel expenses. Zeta recommends organizations to adhere to the IT rule to deal with both conveyance allowance and reimbursement of fuel expenses.
Potential Challenges Zeta Addresses
Some challenges that we are trying to overcome are:
Cumbersome fuel expense and daily conveyance claim process
No visibility in fuel transaction
No tool to analyse the fuel usage
Housekeeping the manual bills and high probability of losing the bills
Manual verification, approval and delay in payment settlement
Key Features
An array of features of Optima fuel platform are:
Provides web interface for HR professionals and mobile app interface for employees which is available in android, iOS and windows versions.
Enables HR to create and manage fuel card orders with provision of using custom configurations.
Provision of revoking unused fuel card amount
View and analyze every transaction data and invoices. For example, viewing all fuel debit and reversal transactions
Enables employees to upload the fuel and travel expenses for reimbursements
Fuel card don’t expire unless otherwise specified by the company and can not be redeemed online.
Key Benefits
The Optima fuel platform delivers the following benefits:
Digital interface streamlining the overall fuel and travel reimbursement process
Ease of managing the employee accounts electronically
Ease of using the fuel card at any fuel station or for car servicing / maintenance and car hire
Eliminate the need of manual bill submission since it is a prepaid instrument
Secure and easy to redeem and manage fuel expenses