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Overview

The Optima Fuel & Travel Card is a digital card designed to help corporates to manage fuel and conveyance expenses program. Organisations can issue fuel & travel cards to disburse various fuel and travel related allowances to employees electronically. These allowances are fuel recharge, car hire, car maintenance or insurance, business travel or transfer cost, and daily expenditures on a business tour.

The entire program is flexible and can be customized to suit your organization's policy. For example, in order to issue a prepaid card, HR need to load currency into the employee’s fuel card for their fuel expenses every month based on the company’s policy. An employee can redeem fuel cards against fuel purchase, car servicing, car maintenance, and car hire to save income tax.

Zeta doesn’t own any tax accounting responsibility on corporate conveyance allowances against fuel expenses. Zeta recommends organizations to adhere to the IT guidelines to deal with both conveyance allowance and reimbursement of fuel expenses.

Potential Challenges Zeta Addresses

Some challenges that we are trying to overcome are:

  • Cumbersome fuel expense and daily conveyance claim process

  • No visibility in fuel transaction

  • No tool to analyze the fuel usage

  • Housekeeping the manual bills and high probability of losing the bills

  • Manual verification, approval, and delay in payment settlement

Key Features

An array of features of Optima fuel platform are:

  • Provides web interface for HR professionals and mobile app interface for employees which is available in android, iOS and windows versions.

  • Enables HR to create and manage fuel card orders with a provision of using custom configurations.

  • Provides provision of revoking unused fuel card amount.

  • Enables viewing  and analysing every transaction data and invoice. 

  • Enables employees to upload the fuel and travel expenses for reimbursements digitally.

Fuel cards don’t expire unless otherwise specified by your organization. Fuel card's balance can not be redeemed online.

Key Benefits

Optima Fuel Card delivers the following benefits:

 For employers:

  • Streamlines the overall fuel expense reimbursement process.

  • Provides an effortless way of managing employees' accounts digitally.

  • Provides a flexible option for customization.

  • Provides an effortless way of managing employees' accounts digitally.

  • Provides premium customer support.
  • Mitigates human errors.
  • Provides premium customer support.

 For employees:

  • Provides both online and offline payment option.

  • Provides option of paying by any denomination.

  • Provides a secure and effortless way to use and redeem fuel expenses to save tax.

  • Eliminates the need for manual bill submission since it is a digital instrument.
  • Eliminates the process of storing and procuring bills.
  • Provides premium customer support.

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