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Overview

The Optima platform gathers various key analytical data points from your active fuel card program and presents the analyzed outputs such as reports, spending trends or analytics indicators in the fuel card dashboard. These business analytics provides useful and actionable business insights.

The dashboard provides a detailed and real-time analytics and reporting of fuel card transfers such as scheduled, successful or failed transfers including the spending patterns of all beneficiaries. In addition, you can dive deep into granular details on each fuel card transfers, viewing monthly funding details and invoices of successful/scheduled transfers including consolidated individual statement to review employee information.

Fuel Dashboard

Optima fuel dashboards are infused with data and metrics that matters to you. Get into breadth and depth of each dashboard to review and analyze your entire fuel card benefit program: 

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Overview

Gives holistic view of your active fuel reimbursement program with funding balance and validity details. The following analytical metrics are supported for your review.

  • Spend times: Graphical representation of the number of spending in a specified period of time.
  • Spend locations: Graphical representation of the location of spending across pan India.
  • Spend channels: Graphical representation of Zeta payment mechanisms such as super card, super tag or Zeta app used against the
  • Merchants: Displays top five merchants including the total number of merchants where fuel balance is used using Zeta payment models.
  • Savings: Extracts the saving statistics on tax, time and trees using the fuel card
  • Spending reports: Details out total spendings in both number and amount including number of active beneficiaries associated with the fuel benefit program.

See Analyze Your Active Program for more information.

Transfer OrdersDetails all fuel card transfers, for example, scheduled, successful, cancelled or revoked transfers. This allows you to even edit changes in the successful and scheduled transfers. See Editing Fuel Transfer Details for editing transfers.
Transfer ReportKeeps track of funding details used to disburse the fuel card transfers such as scheduled, successful, cancelled or revoked transfers. This also allows you to look out for a monthly transfer report. See View Monthly Transfer Report.
BeneficiariesDisplays employee information with various parameters such as deposits, spendings and reimbursed amounts including the status of the program. You can also view a consolidated individual statement that allows you to review the personal information, eligibility including the summary of disbursed and approved fuel amount claims by each employees. See Employee and Statement section below or Managing Employees and Beneficiaries page for more information.

Fuel Status Types

A sneak peek of various status types that are triggered after you create a transfer:

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  • Scheduled: This is an ideal status once you create an transfer to be disbursed on a later date
  • Stalled: Zeta holds your transfer if you don't have sufficient balance and updates the status as stalled
  • Initiated: Zeta verifies the scheduled transfer, picks up the transfer for processing on the payout date and updates the status as initiated
  • Completed: Transfer appears as completed when a transfer is successfully executed
  • Cancelled: Zeta changes the status to cancelled in the case of an invalid employee file upload or when you cancel a scheduled transfer. This is also true in the case of an individual in a scheduled transfer
  • Failed: Transfer appears as failed due to wrong internal processing errors. Contact Zeta support.
  • Invalid: You see this status against an individual invalid entries in the employee file e.g., blank in the amount column and so on
  • Revoked: This is the status you see when you revoke the payout from an individual in a completed transfer
  • Partially Revoked: This is the status you see when you revoke a partial payout from an individual in a completed transfer
  • Account Not Created: You get this status when you try to create an transfer against an unknown person

Analyze Your Active Fuel Card Program

  1. Login to the Zeta Optima platform.

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card. This opens up the "Overview" tab.

  3. The fuel card dashboard highlights the overall usage patterns of your program, for example, which location employees mostly use the benefit amount and what payment tools they use to pay for their spends. 
     
    See Fuel Dashboard table for detailed descriptions about various indicators. 

View All Transfers

  1. Login to the Zeta Optima platform.

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card> Transfer Order tab. This opens up all transfers such as scheduled, successful, cancelled or failed orders.

  3. On this page, click any transfer ID to view the granular details about individual entries in a specific transfer.

View Scheduled Transfers

  1. Login to the Zeta Optima platform.

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card  > Transfer Order tab. This opens up all transfers such as scheduled, completed, cancelled, stalled or failed orders.

  3. Click the transfer ID of a scheduled transfer or filter your search by status type as scheduled. This lists all individual entries in a scheduled transfer. 

    Using the search option, you may also search for an individual by name.

Transfer Classification

Notice the options such as total transferred, scheduled, waiting for beneficiary, successful and failed for your precise and fast lookup.

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Total Transfers

List all entries, for example, scheduled, successful, cancelled or revoked transfers. This allows you to even edit changes in the successful and scheduled transfers. See Editing Fuel Transfer Details for editing transfers.

Scheduled Transfers

List all scheduled entries that are yet to be processed. This helps you to make quick adjustments if you foresee any changes in the transfer before the payout date. See Editing Fuel Transfer Details for cancelling transfers.

Successful TransfersList all successful entries that are processed or transferred. You may completely or partially revoke an individual payout only if disbursed amount is unused. See Editing Fuel Transfer Details for revoking transfers.

Waiting For Beneficiary

Gives all individual details those who haven't completed KYC process or yet to install Zeta app on to their smartphone. In this case, transfer would be stalled and a notification would be triggered to the employees to comply with KYC or get started with Zeta to receive and use the credits. You may also revoke the payout, see Editing Fuel Transfer Details for revoking transfers.

Failed Transfers

Keeps a track of transfers that are not processed due to some server or internal errors. Contact Zeta support to fix the issue.

View Successful Transfers

  1. Login to the Zeta Optima platform.

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card > Transfer Order tab. This opens up all transfers such as scheduled, completed, cancelled, stalled or failed orders.

  3. Click the transfer ID of a successful transfer or filter your search by status type as successful. This lists all individual entries in a successful transfer.

    Using the search option, you may also search for an individual by name, email or mobile.

Transfer Classification

Notice the options such as total transferred, scheduled, waiting for beneficiary, successful and failed for your precise and fast lookup.

 Click here to expand/collapse...

Total Transfers

List all entries, for example, scheduled, successful, cancelled or revoked transfers. This allows you to even edit changes in the successful and scheduled transfers. See Editing Fuel Transfer Details for editing transfers.

Scheduled Transfers

List all scheduled entries that are yet to be processed. This helps you to make quick adjustments if you foresee any changes in the transfer before the payout date. See Editing Fuel Transfer Details for cancelling transfers.

Successful TransfersList all successful entries that are processed or transferred. You may completely or partially revoke an individual payout only if disbursed amount is unused. See Editing Fuel Transfer Details for revoking transfers.

Waiting For Beneficiary

Gives all individual details those who haven't completed KYC process or yet to install Zeta app on to their smartphone. In this case, transfer would be stalled and a notification would be triggered to the employees to comply with KYC or get started with Zeta to receive and use the credits. You may also revoke the payout, see Editing Fuel Transfer Details for revoking transfers.

Failed Transfers

Keeps a track of transfers that are not processed due to some server or internal errors. Contact Zeta support to fix the issue.

View Monthly Transfer Report

  1. Login to the Zeta Optima platform.

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card > Transfer Report tab. This lists funding details of all transfers such as scheduled, successful, cancelled or revoked in a financial year.
     

  3. Click a Transfer Month to view the funding details of a particular month.

View Employees and Statements

  1. Login to the Zeta Optima platform.

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card > Beneficiaries tab. This lists all employees with their various fuel card transaction details such as transferred, spent and reimbursed amounts under an active fuel program. Using the search option, you may also search for an employee by name, email or mobile.

  3. Click the more action () and then select View Statement against an individual to view or download the consolidated payout statement.

  4. The employee statement gives a consolidated view of fuel card usage patterns including personal details, eligibility, bills in review and deposits for your internal tracking any time or periodically.


View Claims

  1. Login to the Zeta Optima platform

  2. From the left panel menu, go to Zeta Optima > Programs > Fuel Card > Claims tab. This lists all employees with their various fuel card transaction details such as merchant, document submitted, claimed amount, approved amount and approval status under an active fuel program. 

  3. Using the filter by status drop-down, you may also filter by pending, approved or declined claims.


On this page:

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Fuel FAQs