The Optima fuel & travel card is a digital card designed to help corporates to manage fuel and conveyance expenses program. Organisation can issue fuel & travel cards to disburse various fuel and travel related allowances to employees electronically. These allowances are fuel recharge, car hire, car maintenance or insurance, business travel or transfer cost, and daily expenditures on business tour. There is a digital card designed to help corporates to manage fuel and conveyance expenses program. Organisation can issue fuel & travel cards to disburse various fuel and travel related allowances to employees electronically.
The entire program is flexible and can be customized to suit your organisation's policy. For example in order to issue a prepaid card, HR need to load currency into the employee’s fuel card for their fuel expenses every month based on the company’s policy. An employee can redeem fuel cards against fuel purchase, car servicing, car maintenance, and car hire to save income tax.
Zeta doesn’t own any tax accounting responsibility on corporate conveyance allowances against fuel expenses. Zeta recommends organizations to adhere to the IT guidelines to deal with both conveyance allowance and reimbursement of fuel expenses.
Potential Challenges Zeta Addresses
Some challenges that we are trying to overcome are:
Cumbersome fuel expense and daily conveyance claim process
No visibility in fuel transaction
No tool to analyse the fuel usage
Housekeeping the manual bills and high probability of losing the bills
Manual verification, approval and delay in payment settlement
Key Features
An array of features of Optima fuel platform are:
Provides web interface for HR professionals and mobile app interface for employees which is available in android, iOS and windows versions.
Enables HR to create and manage fuel card orders with provision of using custom configurations.
Provides provision of revoking unused fuel card amount.
Enables viewing and analysing every transaction data and invoices.
Enables employees to upload the fuel and travel expenses for reimbursements digitally.
Fuel card only expires if organisational decides to do so. Fuel card's balance can not be redeemed online.
Key Benefits
The Optima fuel platform delivers the following benefits:
Digital interface streamlining the overall fuel and travel reimbursement process
Ease of managing the employee accounts electronically
Ease of using the fuel card at any fuel station and for car servicing and maintenance and car hire
No need of manual bill submission since it is a prepaid instrument
Secure and easy to redeem and manage fuel expenses