Overview
Zeta Optima platform allows you to initiate various employee tax benefit transfers, for example, instant distribution of LTA cards to all employees in one go. Ensure that you've set up an Optima LTA reimbursement program and loaded your funding account prior to execute an employee transfer. In addition, make sure that you choose a correct company to initiate a new transfer through an active program if you've configured multiple legal companies under your organization.
RBI Update
As per the new RBI mandate, it is mandatory for employer to validate any government issued valid ID of all employees receiving benefits from January 1st, 2018 and update the order file format for all PPIs to include the PAN/Aadhaar details of each employee.
Initiate a LTA Reimbursement Transfer
- Log into the Zeta Optima platform by using your credentials.
- Locate the Company drop-down at the top left of the screen and choose a company under which you want to create a new LTA transfer. This is an optional step in case if you only have a single legal company.
- From the left panel menu, go to Zeta Optima > Programs > LTA Card. This opens up the "Overview" tab.
Click New Transfer Order option to initiate a new LTA transfer. This opens up the new transfer page. Note that the new transfer order option is available in all sub-tabs for quickly creating new transfers.
You can refer Keynotes for setting up LTA program before initiating transfer order for better understanding about the prerequisites for the LTA program.
Drag & Drop or Upload File | Drag and drop an employee file or browse to the folder to upload the file. Formats supported are XLS, XLSX and CSV types with maximum of 5 MB size limit. Note that the valid file contains name, mobile number or email ID, amount to be released, maximum yearly eligibility, allowing tax benefits (Y/N) and number of allowed claim in an ongoing year as shown in below excel illustration.
See a sample preview for quick help or download a sample for your reference. |
Schedule Transfer Date | Enter the scheduled transfer date on which you wish to transfer the LTA card to the employees every month. |
Purchase Order Number | You can enter purchase order number for internal tracking. This is an optional step. |
Initiate Transfer | Once you’ve completed above steps, click Initiate Transfer. For convenience, you see fund balance right above the initiate transfer option. Ensure that you keep sufficient funds in your funding account otherwise your transfer will be stalled, and you’d be prompted to load money to execute your transfer successfully. |
You’ve just initiated/scheduled a new LTA card transfer using Zeta Optima dashboard. See Transfer Orders to track or view transfer progress. Employees would receive the LTA credit on the scheduled date as specified in the transfer. A confirmation message is displayed on your screen along with an email notification sent to your registered email ID.
The Optima platform provides you a robust notification system that keeps you updated about all transfer stages such as new transfer scheduled, failed or credited and so on via the email notification.
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