Administering your programs

Administration gives you the flexibility to manage your companies, fund accounts and also manage the access controls to various benefit programs and applications.

Manage Companies

A company is a logical grouping of all active benefit programs including the beneficiaries. Create and manage one or multiple legal companies running under your parent organization for your convenience and as per policy. This feature is useful when you have a large workforce of employees with various horizontals and verticals in different geographical locations and you need an efficient group system to manage their overall benefit programs. By default, a company is created during the sign up process so you can get started with the fund transfer activities. For instance, your company name is "zeta user" in the screen illustrated below.

To View Your Companies

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Companies under global menu. The company page opens.
View your companies with active programs and associated employees under your organization as seen in the image below.

Feature Update

Adding companies is in WIP and soon be added in next sprint. Contact Zeta to add more companies for now.

To View Programs under a Company

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Companies under global menu. The company page opens.
Click a company to view the associated active programs under the company. This also displays a option to setup a new program under the selected company. On selecting these options, you will be redirected to Employee Benefits section to initiate a new benefit transfer or set up a new benefit program.

Manage Funds

In order to get started with creating corporate benefit transfer, you would need to add sufficient funds and enter the fund details in the Zeta dashboard. This enables you to successfully execute the scheduled transfers. The dashboard also provides you a detailed view of your transactions, for example, viewing the fund addition history or account statement for your internal tracking.

In principle, like companies you can have multiple legal funding accounts to manage employees fund transfers. But unlike companies, you need to create a funding account to successfully add funds to transfer to your employees. For instance, the screen below shows two funding accounts for your use.

You can initiate online NEFT/IMPS/RTGS transfer or cheque payment towards Zeta bank account. The Zeta onboarding/sales team will share the bank details. Alternately, you may find Zeta bank details under Add Funds option in the above screen.

Funding Account

Zeta Optima interface provides you a quick and secure means to open a Zeta funding account and then add fund transfer details such as NEFT/IMPS/RTGS reference or cheque number to the funding account. Create funding accounts as many as you want based on the requirements.

To Open a Fund Account

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Funding Accounts under global menu.
In the "Funding Accounts" page, click Open a Funding Account option
Specify the account name of your choice and optionally, add description to your account
Finally, click Open Account to create a new funding account

To Add Fund Details

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Funding Accounts under global menu.
In the "Funding Accounts" page, click Add Funds against a fund account where you want to add the fund transfer details

In the “Add Funds to (account name)” screen, select option 2 to enter you payment details such as transaction type as NEFT/IMPS/RTGS or CHEQUE.

If selected NEFT/RTGS/IMPS, configure the following:

NEFT/RTGS/IMPS Number	Enter the NEFT/RTGS/IMPS reference number that you’d see post fund transfer or receive via SMS notification
Transfer Date	Enter the date of the online transfer
Amount	Enter the transfer amount in rupees
Comments	Enter useful remarks for internal use

If selected CHEQUE, configure the following:

Cheque Number	Enter the cheque number that you’d see on the cheque leaflet
Cheque Date	Enter the date of the issued cheque
Amount	Enter the transfer amount in rupees`
Comments	Enter remarks for useful information

In both cases, click Submit Request once you’ve entered the fund transfer details. Once approved, you can view the details under Fund Addition tab (see next section).

Viewing Fund Details

Zeta Optima dashboard lets you view your corporate fund details such as available funds, fund request history and balance history for your review. This helps you take informed action well in advance to avoid any order failure since sufficient funds are required to successfully execute the orders.

You can view the following options under Funding Accounts option:

Available Balance	Gives a quick view of available balance in your funding account.
Fund Addition History	Gives a quick view of all fund request that are added to your funding account.
Account Statement	Gives a detailed view of all order transactions including debited, credited or revoked in one page.

To View Available Balance

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Funding Accounts under global menu.
In the "Funding Accounts" page, view the available balance in the individual accounts as seen below.

To View Fund Addition History

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Funding Accounts under global menu.
In the "Funding Accounts" page, click Transaction History next to add fund option.
Click Funds Additions tab to view the fund transfer detail. On this page, you can see all accepted or pending funds initiated via NEFT/RTGS/IMPS or cheque transfer.

To View Account Statement

Log into the Zeta Optima platform
From the right navigation space, go to Administration > Funding Accounts under global menu.
In the "Funding Accounts" page, click Transaction History next to add fund option.
Click Account Statement tab to view the fund statement details. On this page, you can see all successful transactions such as debited, credited or revoked and so on.

You may wish to see older statement beyond Dec 1st, 2016, click "Looking for..... 1st Dec, 2016" option at the bottom of the screen.

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