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The Optima asset card is a digital, simple and paperless solution that lets you easily and quickly process your gadget purchase claims. The interface delivers a great deal of flexibility in overall asset purchase claim process that adapts to your organization policy. The program automates the time-consuming, manual and traditional asset expense reimbursement process i.e., no manual entry, submission, verification and storage of purchase documents and supporting invoices to process the claims since Zeta handles this for you. The Optima asset card allows employees to pay, upload, manage and review the asset claims using the Zeta App interface.

Install the Zeta app on your smartphone from app store. To download and configure Zeta app, see Setting up an Employee Account.

Useful Facts

  • Employees receive asset claims from employers when they submit billing proof towards asset purchase. 

  • Remember the bill gets generated in the name of your organization. This is mandatory to avail tax benefits.

  • Zeta recommends you to furnish KYC information using the Zeta app to upgrade your card limit and to avoid rejection of any amount limit as set by RBI while using the Optima prepaid card.

  • Per IT act, you can avail full income tax benefit on the purchase of electronic gadgets such as laptops and computers. Any other movable gadget claims in a fiscal year would be treated as a taxable perquisite and a sum of 10% of original cost of the asset will be recovered from the employee.

  • Any unclaimed amount in a fiscal year would be treated as a taxable income and you'll receive the leftover amount at the end of the financial year. Contact your HR for more details.
  • If your asset bill exceeds the monthly limit (as per company rules), you will receive the exceeded claimed amount in the following or next months.
  • You can pay for your asset purchase using the Zeta app or Zeta super card.

  • You must upload supporting billing evidences and invoices against asset purchase claims in the Zeta App interface to avail tax benefits as per company and IT guidelines.

Before You Begin

Ensure the following:

  • You’ve received an Optima asset card from your HR. Note that your email ID must be verified to receive the asset credits if prepaid card is issued on your email ID.

  • You’ve appropriate balance in your asset card or cash card to initiate payment through Zeta platform and to avoid transaction declined error.

How Asset Card Flow Works?

The Zeta Asset card provides a simple workflow to claim your non-taxable electronic gadget purchase expenses. All you need to do is:

  1. Receive a Zeta asset card from your HR.

  2. Pay your asset expenses to merchants using the Zeta app or Zeta Super Card

  3. Using the Zeta app, upload the valid and legible bill documents for approval.

That’s all. Your claim would be processed in one business day post successful verification.

For a quick walkthrough, navigate to Cards > Asset Card, tap the Asset Card and then click User Guide. This opens up a quick reference guide or FAQs explaining the asset reimbursement facts.

Using the Zeta Asset Interface

The Optima digital asset card provides an intuitive interface that simplifies manual and complex asset purchase claim process into a convenient and smart solution, thus allowing employees to manage asset expenses electronically. That said, using the Zeta app you can buy approved assets at various e-commerce portals, upload the asset billing documents and invoices for approval, analyze the approved, declined or in review claims and so on. The important thing to remember is you (as a user or an employee) only upload the billing evidences using the Zeta app, thus eliminate the need of manually itemize the bills and invoices for future upload in the HR portal.

Do safeguard your asset billing documents for warranty or future auditing. Contact your HR for more details.

Under the Cards tab, your active asset card would appear as shown below:

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Using the Optima asset interface, you can perform the following tasks.

  • Pay the asset expenses

  • Upload the asset claims

  • Manage the asset claims

  • View the asset statement

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