Overview
Zeta Optima platform allows you to initiate various employee tax benefit transfers. Organisation can choose to provide conveyance allowances or reimbursement on Books & Periodicals expenses as per company policy and IT guidelines.
Ensure to Set up a Book & Periodical Program and load your Funding Account prior to execute an employee transfer. If you have configured multiple legal companies under your organisation, choose a correct company to initiate a new transfer through an active program.
RBI Update
As per the new RBI mandate, it is mandatory for employer to validate any government issued valid ID of all employees receiving benefits from January 1st, 2018 and update the order file format for all PPIs to include the PAN/Aadhaar details of each employee.
To Initiate a Transfer
- Log into the Zeta Optima platform.
Locate the Company drop-down at the top left of the screen and choose a company under which you want to create a new Books & Periodicals card transfer.
This is an optional step, in case, if you only have a single legal company.
- From the left panel menu, go to Zeta Optima > Programs > Books & Periodicals card. This opens up the "Overview" tab.
Click New Transfer Order option to initiate a Books & Periodicals card transfer. This opens the New Transfer page.
The New Transfer Order option is available in all sub-tabs for quickly creating new transfers.
In the New Transfer Order screen, configure the following:
Upload File with Employee Details Drag and drop an employee file or browse to the folder to upload the file. Formats supported are XLS, XLSX and CSV types with maximum of 5 MB size limit. Note that the valid file contents are name, mobile number or email ID, amount to be released as shown in below excel illustration.
See a sample preview for quick help:
Schedule Transfer Date Enter the scheduled transfer date for Books & Periodicals Card. Purchase Order Number Optionally, you may wish to enter purchase order number for internal tracking. Initiate Transfer Once you’ve completed above steps, click Initiate Transfer. For convenience, you see fund balance right above the Initiate Transfer option. Ensure that you keep sufficient funds in your funding account. Your transfer will be stalled if you run short of funds. You’d be prompted to load money to execute your transfer successfully.
You’ve just initiated/scheduled a new Books & Periodicals Card transfer using Zeta Optima dashboard. Employees would receive the credit on the scheduled date as specified in the transfer. A confirmation message is displayed on your screen along with an email notification sent to your registered email ID.
The Zeta platform provides you a robust Notification System that keeps you updated about all transfer stages such as new transfer scheduled, failed or credited via the email notification.